I. CALL TO ORDER

Chair Toby Rushforth called the meeting to order at 6:55 pm. There was a quorum.
Attendance:

1. Board members present: Andrew Brittain, Scott Derrickson, Jeffrey Harris, Mark
Heckman, Toby Rushforth and Gerry Silva. Members excused: Snookie Mello and
John Piper.
2. Director: Maile Bay
3. Community Coordinator: Mike McMahon
4. PILI’s Director of Stewardship Program: Malama Souza
5. CSF: Judy Nakamura

II. ADMINISTRATIVE BUSINESS
A. Community Input -

Kia Weaver (student intern) – Weaver and McMahon presented a powerpoint presentation on KBAC’s updated “Ko’olaupoko Water Quality Information Database”.

B. Maile M. Bay – Executive Director’s Report

1. The planning firm of Wilson Okamoto Corp. has completed its draft Kaneohe-
Kahalu’u Stream Restoration & Maintenance, A Community Guidebook, (August
2003) prepared on behalf of the City and County, Department and Design and
Construction, and is requesting comments from the community. KBAC staff,
Malama Souza and Mike McMahon reviewed and submitted comments to the City
on the draft and attended the watershed fair at Windward Mall on Saturday,
November 8, 2003, with KBAC’s display.

2. KBAC staff, Maile Bay, Mike McMahon, and Malama Souza met with Department of Health staff on supporting a proposal submitted on behalf of the City and County of Honolulu to install at least 3 hydromodification devices in Ko’olaupoko. Details to be discussed in Executive Session.

3. KBAC pre-proposal to develop a BMP Park adjacent to the shoreline of Ka‘elepulu Pond was accepted as one of the top 10 by the Department of Health. On October 16, 2003, KBAC staff, Malama Souza, and KBAC Councilmembers Jeff Harris and Scott Derrickson met with DOH staff to discuss KBAC’s pre-proposal and, on November 3, 2003, submitted a “best and final proposal”. The final proposal and all of the letters of support are attached. The landowner for
Parcel B faxed a letter of support to DOH agreeing to meet with KBAC about her
property. DOH predicts advising about proposal acceptance by November 17,
2003.

4. During my travels came upon a potato byproduct made into “picnic ware” that is
“compostable”. The cost is about $6.50 for a set. KBAC could order a gross of
these and pass them out as a means of reducing long-life litter and solid waste.
This stuff can be put right into your compost bin. A sample will be brought to the
meeting to be viewed. KBAC could put a sticker on the packages and give them
out at KBAC events and to volunteers as kokua.

Action: Approve purchasing a gross.
A motion was made by Derrickson and seconded by Brittain to purchase a gross.
Vote: 6 nays.

5. With the two projects on the horizon for a BMP park/hydromodification devices and current contract obligations, KBAC needs to determine its future, i.e., whether to seek additional funds to continue disbursing contract money and conduct projects or other purposes including becoming a permanent entity. Staff recommends holding a facilitated workshop for KBAC at its next meeting scheduled in January 2004 to consider and establish the next steps for the organizations. Staff would work with the Executive Committee to develop the agenda and working papers for KBAC for that workshop. In light of this proposed task, recommend KBAC abeyance the revised KBAC master plan with DOH funding until after the workshop.

Action: Vote to hold a facilitated workshop for KBAC members and staff in
January 2004.
A motion was made by Brittain and seconded by Harris to hold a facilitated workshop with KBAC members, staff and selected others with the opportunity for feedback from stakeholders prior and that the meeting be structured for other than KBAC attendees to give us their input then the meeting would be closed for executive session . Vote: 6 ayes.
A tentative date of January 24, 2004 (Saturday) has been selected.

6. DOH has circulated an evaluation form for pollution, its control, and effectiveness of efforts. PILI staff will be completing a form and recommend that each member submit his/her opinion. Also, DOH has requested that the form be distributed to others for input; please feel free to share.

7. Chuck Prentiss has requested a KBAC review of a stream cleanup pre-proposal for Inoaole Stream and whether KBAC will consider $5,000 based on a formal proposal. Gerald Silva advised that this stream is under the State’s jurisdiction and perhaps needs both State and U.S. Army Corps approvals/permits.

Action: Provide feedback on whether KBAC is open to this type of proposal.
Discussion ensued and Director Bay will refer Dr. Prentiss to the Waimanalo construction coalition who is willing to assist with heavy equipment. It was
further proposed that the community be informed that KBAC is not currently evaluating proposals.

8. On September 29, 2003, Department of Health circulated a memo stating that rules will not be promulgated for NPS pollution control based on the attached opinion by the State Deputy Attorney General. The opinion appears to advise that the State has sufficient laws that enable it to bring a civil action to require “nonpoint source polluters implement all federally required ‘management measures’ to bring the source in question into compliance with the WQS and other applicable laws and regulations.”

9. Muriel Seto, kupuna, and member and Chair of the Culture Committee, Hawaii’s Thousand Friends, will be giving Director Bay a culture tour of the Kaneohe Marine Corps Base on November 20th, to ensure that we get the facts correct in KBAC’s revised master plan.

10. Malama Souza attended Dr. Doug McKenzie-Mohr’s presentation on sustainable environmental efforts on October 27, 2003. A summary of his
philosophy is attached.

11. KBAC Contractors’ status and proposals: Matrix and attachments on contractors to be presented in executive session will be forwarded under separate cover.

C. Mike McMahon – GIS Coordinator

319 Projects

1. Created maps of candidate hydromodification sites after site visits with Maile Bay, John Goody, Gerald Takayesu, and Jeff Harris. The C&C Storm Water Branch and the State Department of Transportation provided additional information such as pipe diameters and drainage areas (http://www.kbac-hi.org/319/).

2. Created maps of potential BMP park sites around Ka‘elepulu.

Outreach

1. Held a Contractor Network Meeting with John Bay, Maile Bay, and Malama Souza on September 25 where discussion focused on how contractors can assess how well projects are meeting their goals of improving water quality/increasing awareness.
2. Merged the Sept 27th Streamwalk with the Windward Ahupua‘a Alliance’s Waikalua Loko Fishpond workday.
   • Reportedly the biggest workday yet at Waikalua Loko Fishpond.
   • 20 Stream Awareness Survey’s were completed (Site rated “Fairly Good”).
3. Site visit to Friends of He‘eia State Park where we GPS-mapped the work area.
4. Developed an updated KBAC brochure highlighting the work of KBAC’s contractors. Copies will be distributed at the meeting.
   • Participated in the Kaneohe-Kahalu‘u Stream Restoration & Maintenance Stream Fair at Windward Mall on November 8.
5. Shared center court with the Royal Hawaiian Band, so there was a fairly good turnout.
6. Sections of Theresa Dawson’s Environment Hawaii article on KBAC were printed in the Oct 1-7 issue of the Honolulu Weekly .
7. Reviewed and submitted comments on Wilson Okamoto’s Kane`ohe-Kahalu‘u Stream Restoration and Maintenance Community Guidebook .
8. Held a Contractor Network Meeting with Maile Bay on Nov 13 where we revisited some of the points on self-assessment from the Sept 25 meeting, presented KBAC’s webpage for accessing technical water quality data (the “Ko‘olaupoko Water Quality Information Database”), and shared the next steps in KBAC’s implementation program, including the 319 Projects under review with DOH.
9. Kapa‘a Streamwalk planned for Nov. 22 to be led by Ric Guinther (AECOS, Inc) in conjunction with the Windward Ahupua`a Alliance’s “Great Kapa‘a Quarry Road Cleanup/Out”.
10. Windward Community College professors have been actively using the KBAC Stream Awareness Survey.
    • Katie Laing of the WCC MOP program used the survey at 4 different locations along Kea‘ahala Stream (sites ranged from “Excellent” to “Fair”);
    • Letty Colmenares of WCC MOP program has incorporated the survey into a senior level class.
11. Invited to volunteer with annual “GIS day” at Ala Moana on Nov. 17, 2003. Both Maunawili and Kaneohe Elementary Schools will attend.

Ko`olaupoko Water Quality Information Database

1. Kia Weaver (student intern) and I revisited the layout of the technical water quality data in an effort to increase its user friendliness.
2. All of the Waimanalo TMDL data has been added to the online database.
3. Friends of He`eia State Park is now being added to the database.
4. The KWQID has now been more integrated with KBAC’s existing ArcIMS site:
   • Click on the ArcIMS map to access a site’s water quality data; or
   • Click on “Map this Site” on any data page to open the ArcIMS map zoomed into the selected site.

A. Click map to view an ahupua‘a’s sites.
B. Click site to see data.
C. Click parameter name or unit to see more information (e.g. definition)
D. Icons compare parameter with Hawai‘i standard.
E. Graph all of the data for any parameter
F. Long term average, standard error and count shown.
G. Most recent measurement and date of most recent measurement shown.
H. Can view seasonal data.
I. Help is always available.
J. Can download all of the raw data for any site.

III. MINUTES
The September 17, 2003 minutes were approved.

IV. NEXT CHAIR
The next acting chair will be Mark Heckman followed by Andrew Brittain. The executive
committee will consist of Rushforth, Heckman and Brittain.

V. EXECUTIVE SESSION
Discussion – KBAC contracts and pending proposals.

VI. MEETING
Meetings will be held at Windward Community College, Hale Alaka`i #118 at 6:45 pm:

January 21, 2004 (Wednesday)

March 31, 2004 (Wednesday)

VII. ADJOURNMENT
The business meeting was adjourned at 9:20 pm.