Minutes: April 10, 2002
Kailua Bay Advisory Council
Business Meeting Minutes
Windward Community College
Hale Alaka`i #118
April 10, 2002
www.kbac-hi.org
I. CALL TO ORDER
Chair Scott Derrickson called the meeting to order at 6:57 pm. There was not a quorum.
Attendance:
1. Board members present: Scott Derrickson, Jeffrey Harris, Ronald Walker, Donna Wong, and Christine Woolaway. Board members excused: Mark Heckman, Benjamin Kama and Toby Rushforth.
2. Director: Maile Bay
3. GIS Coordinator: Mike McMahon
4. Education Coordinator: Melissa O’Connor-Farinas
5. Guests: Teddi Anderson (The Limtiaco Co), Bob Bourke (Oceanit Laboratory), Greg Gaspar and
Kawahine Kamakea-Ohelo (Waimanalo Health Center), David Nagamine (C&C of Honolulu,
Environmental Services), Judy Nakamura (CSF) and Tommy Waters (concerned citizen).
A. Community Input
Greg Gaspar and Kawahine Kamakea-Ohelo gave a brief summary of Waimanalo Health Centers’ concerns regarding the KBAC Draft Master Plan. The Health Center has provided KBAC with written comments as well. She was concerned that the document did not identify and describe the Hawaiian community in Waimanalo, which is the largest Hawaiian community in the State. Problems related to Waimanalo must take into account the interests, culture, history and needs of the Hawaiian community in Waimanalo. Chair Derrickson explained that the Master Plan is not cast in concrete; it is an evolving document. At this point it will go to the Dept of Health because KBAC is trying to position all groups in Ko’olaupoko interested in accessing Federal dollars for water quality work; this document needs to be completed before there is access for the community to DOH 319 water quality money. Kamakea-Ohelo suggested a separate appendix addressing the traditional and historical uses of water in Hawaiian culture.
B. Maile M. Bay – Executive Director
1. Held four public meetings on Preliminary Draft Master Plan and received purchase order for $8,000 from Department of Health for assistance with the development of the master plan as a Watershed Restoration Action Strategy (WRAS). Although there was a good turnout at the Waimanalo and Kailua meetings, there was a low turnout at both the South and North Kane`ohe Bay meetings. At John Reppun’s suggestion, staff attended the Kane`ohe Bay Regional Council meeting on April 3rd and received input to help prioritize the action items for both N. and S. Kane`ohe from the 20 participants. The comment period was extended until 4/8/02 to accommodate comments from this last meeting. The Director is finalizing the draft, but will circulate a preliminary final draft to the Council for review before printing. See written notes from four public meetings. Notes from 4/3/02 meeting/written comments to be included in KBAC board package for meeting. Director is aiming to complete this by the end of April.
2. John Goody developed a proposed workplan to evaluate soil erosion problems from the regulatory approach to be discussed to the KBAC at the April 10th meeting. Discussion ensued.
A motion was made and seconded to accept Goody’s proposal. Vote: 5 ayes - a fax vote will
be sent to the excused members.
Fax vote: 3 ayes
3. GIS server: Negotiations are still ongoing regarding possible renewal of MOU with WCC to house KBAC server at WCC.
Harris made a motion, seconded by Woolaway, to select a GIS website server system as expeditiously and as economically as possible and also to look at the best opportunities in the long term.
Vote: 5 ayes - a fax vote will be sent to the excused members.
Fax vote: 3 ayes
4. Gary Gill’s office has invited KBAC and other environmental groups to a courtesy meeting with the new head of Region 9, EPA head, Wayne Nastri, on April 11. Will provide a summary of the meeting to KBAC.
5. Contacted by Honolulu Advertiser reporter regarding KBAC. Judy circulated the article.
Will draft press release on update of contractor’s status, including effort being finalized for
restoration, education, and PCR kits/education.
6. Executive Committee and Heckman met regarding bids for Kailua Waterways. See
confidential memo to KBAC with contractor’s memo.
Action: To be discussed in executive session
C. Mike McMahon – KBAC GIS Coordinator
1.The laptop and ArcIMS software were both received on February 27. Considerable progress
has been made on the “Virtual Ko‘olaupoko” website since completing the “Learning
ArcIMS” online course on March 13. One major achievement is the ability to link directly
to webpages and photographs from the map (including those taken during the Volunteer
Water Quality Monitoring Phase of KBAC). This greatly increases the interactivity of the site.
The site is coming together quickly and should be made public as quickly as possible. See the
attached memo entitled “Map Server Options” for additional information.
2. KBAC chair Scott Derrickson asked the GIS Coordinator to prepare a budget for attendance at
ESRI’s upcoming GIS Conference in San Diego (July 8-12). The conference provides high-level
technical workshops that will cost-effectively provide training in general GIS and targeted
ArcIMS application development. Because of our recent purchase of ArcIMS, the normal
registration fee of $1,295.00 has been waived entirely. The only costs associated with attending
this international conference would be travel, food and lodging. Woolaway voiced concern
about how this might be perceived by the public – that KBAC was spending more on
administrative overhead rather than on improving water quality. Bay added that she could put in
a proposal to the Natural Resources section of Hawaii Community Foundation for training money
(funds are available for up to $1500) to augment the cost but that there was no guarantee.
A motion was made by Walker, seconded by Wong, to approve attending the conference.
Vote: 4 ayes, 1 nay – a fax vote will be sent to the excused members.
Fax vote: 3 ayes.
3. Mike has been invited by the Hawaii Geographic Information Coordinating Council
(HIGICC) to give a presentation of his work at the upcoming GIS conference in Waikiki (May 7-
9). Registration for this two-day event is $145.00 and is an ideal opportunity to spread the word
of KBAC’s upcoming mapping website to the local GIS community.
A motion was made by Harris, seconded by Woolaway, to approve attending the HIGICC conference. Vote: 5 ayes - a fax vote will be sent to the excused members.
Fax vote: 3 ayes.
It was suggested a training budget be submitted to cover the next six months.
4. Attended all 4 Master Plan meetings.
5. At the request of the Director, followed up on an investigation of office space.
Please see the following Office Space Memorandum for additional information.
6. A number of locations (all with associated photographs) have been GPS mapped and
incorporated into the GIS database:
* The project site of Hui Malama O Ke Kai
* The 11 water sampling sites of the Maqs Alam’s PCR Project
* The sampling locations of Oceanit’s Preliminary Kailua Waterways Investigation
7. A demonstration was given of “Virtual Ko’olaupoko” using ARC-IMS.
D. Melissa O`Connor-Farinas – KBAC Education Coordinator
1. A letter of termination was submitted to the board with the last day of employment being
30 April 2002.
2. Published March newsletter and attended Kailua and Kahalu’u neighborhood boards to
announce newsletter publication and expand mailing list. Scheduled to attend upcoming
Kāne‘ohe and Waimānalo neighborhood board meetings to do the same. The workplan timeline
projected the first newsletter publication in February; this was pushed back to March 1st to
insure a quality product. The next newsletter will be published by the end of April. The
Education Coordinator indicated she would complete the newsletter prior to her last day.
3. The actual cost of printing the newsletter was $0.26 per newsletter. This is more than the
$0.10 per newsletter estimated on the revised Education Coordinator work plan budget proposed
by the Director and approved by the council. Suggest increasing the newsletter printing budget from $300.00 to $702.00 for the six issues.
4. Next contractor and partnership building meeting is scheduled for April 8th. Two contractors
have indicated they will attend; others active in the watershed but not involved in KBAC projects have expressed interest in participating in the future but will not be able to make this meeting.
Action: Reduce Education Coordinator work plan budget by $360.00 to reflect only $360.00 required for both the contractor and partnership building meeting space and refreshment costs since these meetings will take place at the same place and time.
5. Applied for a non-profit status bulk mail permit. Currently about 350 people are on our (snail mail) mailing list. The permit costs $125 annually and results in a current savings of $0.11 per stamp; postage is increasing to $0.37 effective June 1, 2002 and the new savings is unknown.
6. Attended KBAC community master plan meetings in North and South Kāne`ohe, Kailua, and Waimānalo. Gained insight into the community visions and concerns. An article in the April newsletter (see attached outline) will address the community concern of educating alternatives to illegal dumping expressed by both the Waimānalo and North Kāne`ohe communities.
7. Re-drafted streams walk proposal identifying themes of walk discussion and created educational handout outlining the visual stream assessment protocol. Scouted out visual assessment site for first stream walk on Kamo‘oali‘i Stream.
8. Submitted request to Kailua Chamber of Commerce to participate in the “I Love Kailua Party” on April 14th. There is no cost to participate as a non-profit. Awaiting approval notice from the Chamber. Requested an application to participate in Kailua July 4th Parade, the cost is $25.00. Scheduled to participate in Waimānalo Water Festival as part of Education Coordinator work plan. Request suggestions of other events in Kāne‘ohe, Kailua and Waimānalo.
9. Updated Stream Friendly Gardening pamphlet created by Maunalaha Restoration Project for
use in the Ko‘olau Poko watershed as an education tool.
10. Worked with GIS Coordinator to incorporate existing Ko‘olau Poko watershed data into the
GIS database based upon a prioritized list of projects resulting from our initial inventory survey.
11. Left a message with Lauryn of Learning Education Technology (LET) to inquire about
opportunities to dovetail environmental education efforts throughout Ko‘olau Poko.
12. Approved Healthy Hawai‘i Coalition curriculum.
13. Visited Hui Malama o Ke Kai site and photographed progress. Their community workshops
have been delayed. Waiting to receive a new schedule.
14. Scheduled to attend Kāne‘ohe Bay Regional Council meeting on April 3rd to encourage
comments on the master plan, and a University of Hawai‘i Water Resources Research Center talk on April 18th with the Director and GIS Coordinator to discuss KBAC’s education efforts.
15. Attended meetings with Director and GIS Coordinator to discuss work progress.
III. MINUTES
February 20, 2002 minutes
Walker moved, seconded by Woolaway, to accept the minutes. Vote: 5 ayes – the excused members will be sent a fax vote. Fax vote: 3 ayes.
IV. THE NEXT CHAIR
Ronald Walker, a City and County representative, will be the next acting chair.
V. EXECUTIVE SESSION
Discussion – KBAC contracts and pending proposals.
VI. NEXT MEETING
The next meeting will be held at Windward Community College, Hale Alaka`i, #118 on May 21, 2002 (Tuesday) at 6:45 pm.
VII. ADJOURNMENT
The business meeting was adjourned at 10:30 pm.