Minutes: February 20, 2002
Kailua Bay Advisory Council
Business Meeting Minutes
Windward Community College
Hale Alaka`i #118
February 20, 2002
www.kbac-hi.org
I. CALL TO ORDER
Chair Scott Derrickson called the meeting to order at 7:10 pm. There was a quorum.
Attendance:
1. Board members present: Scott Derrickson, Jeffrey Harris, Toby Rushforth, Ronald Walker, Donna Wong, and Christine Woolaway. Board members excused: Mark Heckman and Benjamin Kama.
2. Director: Maile Bay
3. GIS Coordinator: Mike McMahon
4. Education Coordinator: Melissa O’Connor-Farinas
5. Guests: David Nagamine (C&C of Honolulu, Environmental Services) and Judy Nakamura
(CSF).
A. Maile M. Bay – Executive Director
1. Preliminary Draft KBAC Master Plan – The plan was distributed to KBAC members Sunday, 2/9/02. Director needs feedback on form, content, concepts, balance of history/culture information included, and proposed projects in Tables 4A and 4B. Housekeeping edits to be addressed after KBAC gives its review of the substance. Needs more current input from public to update proposed projects, especially sites needing erosion control. Propose to conduct
four public meetings with facilitator, Linda Colburn in March, revise document and submit to DOH to review as approved WRAS for 319(h) implementation funding. DOH offered fiscal assistance to conduct public meetings, pay for facilitation, and costs to duplicate documents. Budget for public meeting attached.
Action: Approve submitting a proposal accepting DOH’s offer to help fund public process for
WRAS, scheduling public meetings on draft, and hiring facilitator L. Colburn to conduct.
A motion was made by Harris, seconded by Walker, to accept DOH’s offer for public process to conduct public meetings, hire Linda Colburn as a facilitator, and pay for duplicating costs.
Vote: 6 ayes – motion passed.
2. ‘Ahahui Malama I Ka Lokahi asked for amendments to its contract to change payment schedule from quarterly to monthly. Contractor given an advance as it requested, requests rolling balance left open. This is a policy issue whether to allow contractors to keep “advance” throughout contract period. Often times its difficult for community-based efforts to conduct business by advancing its own funds to pay for costs and having to wait to be reimbursed.
Action: Decide on policy whether to allow a rolling advance.
A motion was made by Walker, seconded by Rushforth, to set a policy that will allow rolling
advances on a monthly basis and that it require a memo of tasks completed or a short report
each month in addition to the regular quarterly report.
Vote: 6 ayes – the motion passed.
3. Discussed KBAC’s request to make recommendations on further erosion control measures with John Goody. In light of the length of time between the technical program’s research, the recommendation is to solicit input from the public on current sites that have significant erosion problems in the four areas. The Director has asked J. Harris and D. Nagamine for input in putting a dollar range figure on the project sites.
Action: KBAC will seek public input on significant areas impacted by erosion during the round of public meetings on the draft of KBAC Master Plan.
4. Met with Windward Community College provost, Dave Krupp, science professor; Mike Tom, Computer Center staff, and other staff from college to discuss possible renewal of MOU with WCC to house KBAC server at WCC. Memo prepared by GIS Coordinator attached.
5. Requested to submit testimony on legislation introduced by Senator Hogue to mark a grant in aid to the City and County of Honolulu to fund work in the Kailua Waterways to address pollution problems. Copy of bill and testimony attached for your information. The Director has sent a letter in favor of SB2976 that makes a Grant-In-Aid of $800,000 to the City & County of Honolulu to demonstrate the State’s participation in the partnership to clean up the Kailua Waterway system.
6. Met with Shannon Wood regarding the Ko‘olau Greenbelt & Heritage Trails Project and support from KBAC. I advised that KBAC’s draft Master Plan includes access as a category and that I will include this proposed trail system. See Preliminary Draft Master Plan, access sections.
B. Mike McMahon – KBAC GIS Coordinator
1. Following the Jan. 24 2002 Board meeting, I have made a number of phone calls, emails and
faxes requesting information about groups within the Ko`olaupoko area that are either monitoring or attempting to improve water quality for inclusion in the “Ko`olaupoko Community Action Database”. In general, response rate has been slow, e.g., of about 50 inquiries, only 6 inventory sheets were returned and given to the Education Coordinator.
2. Ordered Compaq laptop computer and ArcIMS 3.1 (waiting for both).
3. Three maps from the Assessment of Water Quality for Ko`olaupoko were reused in the draft master plan, and for each of the 4 regions in Ko`olaupoko, 3 additional maps have been created. These 12 new maps represent 1) water features; 2) land use; and 3) major landowners. All maps will receive minor cosmetic improvements for the final document, and the major landowner map will be modified to greatly reduce the number of landowners represented. Color versions of all of the maps are available at [http://www.kbac-hi.org/mapping/mpmaps.htm].
4. Attended the Education Coordinator’s “Networking Meeting” and met with the majority of the KBAC contractors. Each was reminded that I would like to attend an event with them so that I can GPS map their sites. I also explained that the “Contractors Resources” page is up and running.
5. Several modifications have been made to the KBAC webpage. One major change is the addition of a “Contractors Resources” page, where contractors can download quarterly reports and reimbursement templates. This is also where completed quarterly reports will be made accessible to the public.
A labeled vertical navigation bar has been created to replace the old unlabelled horizontal one from the bottom. Also, a number of reports have been coalesced into single documents (rather than having a series of links to various sections of the document). Preliminary maps from the draft master plan have been posted on the GPS page to allow viewing in full color.
6. The Director and I met with representatives from WCC to renegotiate the current MOU.
Action: Policy call between one of the options outlined in the Memorandum on WCC.
After much discussion, the members concluded that renegotiations should continue with WCC with S. Derrickson and J. Harris joining the Director at the next meeting with WCC.
C. Melissa O`Connor-Farinas – KBAC Education Coordinator
1. Coordinated contractor networking meeting. Next meeting set for April 8th from 9:00 a.m. to 10:30 a.m. at the Waimanalo District Park.
2. Attended Healthy Hawaii Coalition (HHC) education session at Lanikai Elementary.
3. Evaluated HCC’s curriculum and am scheduled to meet with them to discuss recommendations on February 22nd; M. Heckman will join us at this meeting.
4. Drafted February newsletter. Requested the assistance of Kekai Irwin to translate title into proper Hawaiian. Requested permission from Kawai Nui Heritage Foundation for use of some of their eloquent text from their website to describe their project and the marsh in cover story.
Action: Draft newsletter will be circulated after the Director’s review - need comments by February 26, especially provide more events for this and future community calendar sections.
5. Working with Mike McMahon to inventory Ko`olaupoko watershed data available for use in the GIS. Preparing an inventory summary to posting on the KBAC website; however this project is on-going.
6. Drafted streams walk proposal identifying themes of walk discussion.
Action: Draft will be circulated after Director’s review for KBAC comment and approval.
7. Assisting Hui Malama o Ke Kai in advertising their workshops to educate Waimanalo’s agriculture community on organic alternatives to improve water quality. Mike McMahon and I are scheduling a visit to their project site with Kimberly Clark.
III. MINUTES
January 23, 2002 minutes – Wong moved, seconded by Harris, to accept the minutes with corrections.
Vote: 6 ayes – the minutes were approved.
IV. EXECUTIVE SESSION
Discussion – KBAC contracts and pending proposals.
V. NEXT MEETING
The next meeting will be held at Windward Community College, Hale Alaka`i, #118 on April 10, 2002 (Wednesday) at 6:45 pm.
VI. ADJOURNMENT
The business meeting was adjourned at 10:15 pm.