Minutes: October 24, 2001

Kailua Bay Advisory Council

Executive Session Meeting Minutes

Waikiki Aquarium

October 24, 2001

www.kbac-hi.org

This meeting constitutes a special session for the purpose of discussing and making decisions regarding KBAC contractors. Therefore this meeting was conducted in Executive Session.

I. CALL TO ORDER

Acting Chair Christine Woolaway called the meeting to order at 6:10 p.m. There was a quorum.

Attendance:

1. Board members present: Scott Derrickson, Jeffrey Harris, Mark Heckman, Benjamin Kama, Toby Rushforth and Christine Woolaway. Board members excused: Ronald Walker and Donna Wong.
2. Director: Maile Bay.

II. ADMINISTRATIVE BUSINESS

1. GIS Coordinator position. Six applications were received for the position and three candidates were interviewed. The two excused board members will be sent a fax vote before a final decision is made.
2. Approval of August 22, 2001 and September 19, 2001 minutes. Heckman moved, seconded by Harris, to approve the minutes. The minutes were unanimously approved.
3. October Director’s report.

1. Revised final Assessment with the assistance of Malia Chow, Ph.D. and KBAC member Scott Derrickson for KBAC Master Plan / WRAS, document submitted to Department of Health on October 24, 2001, per comments from Department of Health. Document to be distributed for the November public meeting and posted to KBAC web site.

2. Continued working on draft Master Plan with Dr. Chow with draft to be completed for public review and comment at workshop and KBAC meeting Saturday, November 17, 2001, to be held at Camp Kokokahi, Kaneohe. Formerly proposed that KBAC members will have preliminary draft in early November to review and comment before presenting the draft to the public. The Master Plan will incorporate documentation from Assessment, Recommendations from KBAC's Technical Program, and proposed budget, and use KBAC photographs.

Action: Due to considerable work on contract negotiations for KBAC Implementation Program, Director is requesting that the November meeting continue, but present Assessment and outline of Master Plan to the public and have watershed information presented at that meeting and an informal heavy pupu brunch for the public.

3. Continued review and negotiations process with KBAC on proposals received in response to RFP at meeting on September 9, 2001. Working on actions discussed in closed meeting, documents being distributed to KBAC members for their comment. Awaiting receipt of Peer Review report for 3rd reviewer to complete review of PCR proposal.

Action: Need discussion and further work per action items on the attached confidential memorandum

4. Revised Section 319 proposal and submitted to DOH prior to due date of September 28, 2001 to DOH. DOH will be funding 3-4 of the projects. DOH is expected to make decisions by the end of October.

5. Received reports from Maqs Alam on the contract; preparing memorandum on the report to submit to KBAC and distributed at 9/4/01 meeting.

Action: Director needs assistance in continuing review process for PCR proposal.

6. GIS and Education Coordinator positions: interviewing GIS Coordinator candidates this evening; Education Coordinator position closes on 10/31.

7. Letter sent to C & C requesting additional funds from C & C as provided by Consent Decree. No comments received from KBAC members. City is requesting a budget before releasing funds.

Action: Director to draft proposed budget with information received from 1st round of contract and proposed measures to be implemented as provided in the Master Plan for KBAC.

8. Waimanalo is conducting a series of watershed meeting; KBAC has been asked by Wendy Wiltse to attend the meeting this Saturday 10/27. Ben Kama has agreed to attend on behalf of KBAC. I have prepared a summary of KBAC's status; Toby Rushforth used this information to give a presentation last week at the Kaneohe Neighborhood Board meeting.

9. Department of Health is requesting input on the Kawa Stream TMDL Study at a public meeting scheduled for 10/30/01, 6:30-8:30 pm.

10. KBAC will need to seek office space to comply with the Consent Decree and will allow us to have staff present.

Action: consider hiring Coordinators as employees rather than as contractors.

 

4. Next chair. The next acting chair after Scott Derrickson will be Ronald Walker, a City and County representative.
5. Education Coordinator. The interview will be held at Windward Community College on November 6, 2001 (Tuesday) at Hale Alaka`i #118 at 6 p.m.

III. Meetings for the rest of the quarter. Tentative meeting dates are:

IV. ADJOURNMENT. The meeting was adjourned at 10:25 p.m.