Minutes: August 16, 2000

Kailua Bay Advisory Council

Business Meeting Minutes

Windward Community College

Hale Kuhina #106

August 16, 2000

www.kbac-hi.org

I.                   CALL TO ORDER

Acting Chair Mark Heckman called the meeting to order at 7:05 pm.  There was a quorum.

A.     Introductions:  Everyone in attendance introduced himself or herself.

B.     Attendance: 

1.      Board members present:  Jeffrey Harris, Mark Heckman, Benjamin Kama, Toby Rushforth, Christopher Winn, Donna Wong and Christine Woolaway.  Board member excused:  Scott Derrickson.

2.  Contractor:  Ramsay Taum

3.  CSF:  Judy Nakamura.

II.         ADMINISTRATIVE BUSINESS

A.     Ramsay Taum – Volunteer Coordinator’s report

1.      Community Needs Assessment Survey – Surveys were mailed to 160 agencies, organizations, and individuals currently on KBAC’s mailing list.  A ten percent response was generated (major responses came from agencies) although calls were received to meet individually with Ramsay.  Many of the organizations surveyed are waiting for the creation of RFPs. 

2.      Water Sampling Project (Continuing)

a.       Dr. Andrew Brittain, Department Chair for Environmental Science at Hawaii Pacific University, will be the team leader for this project and will meet with Ramsay to formalize the job description for student interns. A formal proposal and budget is being worked on.

b.      A meeting is also schedule with Dr. Dave Krupp, Chair of the Science Dept. at Windward Community College, and WCC students.

3.      DOH Grant Proposal/UWA Proposal (Continuing)

a.       Carl DeMesa has taken over from Randy Rush, who has left DOH.

b.      In earlier discussions with Ramsay, Rush had enthusiastically embraced the process that Ramsay had proposed which was to look at the studies that have already been done, review it, and finish it up.

c.       Gathering of the data is difficult; Susan Miller had trouble trying to create a database, not the data itself.

d.      Ramsay recommended that KBAC consider this as an additional RFP item and was instructed by Chair Heckman to pursue the matter further.

4.      Community Interaction – Met with the following organizations/individuals:

a.       AWWA – Ala Wai Watershed Association – this is a model worth observing (due to similar organizational and community challenges, goals & objectives)

b.      AAA – Ahupua’a Action Alliance:  Education Component is already in place.  Good match to consider as a partner.

c.       Waimanalo Community

1.      Lisa Ferentinos (Waimanalo Health Center) – positive meeting with Lisa who discussed a great need for facilitation

2.      Sonya Evensen (Hui Malama O Ke Kai) – Sonya is looking for different types of support.  Her basis is “Prevention of Abuse” and wants to engage children in this program with a focus on the ocean.

d.  Kaneohe/Kahaluu Vision Community:  Stream Restoration Project – There may be need for facilitation.

5.      Recommendations – A community meeting is needed to discuss the process whereby the community can apply for funds and should include accountability, budget, and tracking.  A meeting to discuss the RFP should be announced, each RFP item should be explained, question and answer session to follow and if need be, modifications made to the RFP.

B.     Meetings for the rest of the quarter - Meetings will be held at Windward Community College at the room to be announced at 6:45 pm on:

September 13, 2000     - Hale Alakai #102

October 18, 2000        - Hale Alakai #102

November 8, 2000       - ?

December 13, 2000     - ?       

C.     Strategic Plan – Members are asked to review the whole plan and forward changes to the Chair.  This is due by September 13, 2000.

D.     Organizational Infrastructure – After finalizing the Strategic Plan, review the Organizational Infrastructure.  A sub-committee will be set up to review the final product, which is due by September 13, 2000.  Tentative due date for ratification: October 18, 2000.

E.      Technical Program – It was discussed to send out an RFP so a technical firm could complete the technical program in approximately 30 days.  This completed RFP will point toward the direction of implementation or further technical studies, if needed. 

F.      Executive Session – The Council met to discuss the selection of a KBAC Director.

III.       ADJOURNMENT

            The meeting was adjourned at 10:00 p.m.