Minutes: July 18, 2000

Kailua Bay Advisory Council

Business Meeting Minutes

Windward Community College

Hale Kuhina #106

July 18, 2000

www.soest.hawaii.edu/csf/kbac/kbac.html

I.                   CALL TO ORDER

Acting Chair Mark Heckman called the meeting to order at 7:10 pm.  There was a quorum.

A.     Introductions:  Everyone in attendance introduced himself or herself.

B.     Attendance: 

1.      Board Members Present: Scott Derrickson,  Jeffrey Harris, Mark Heckman,   Benjamin Kama, Toby Rushforth, Christopher Winn, Donna Wong and Christine Woolaway.

2.  Contractors:  Sarah Young and Ramsay Taum

3.  CSF:  Judy Nakamura.

C.     Announcement – Council Business Meetings

July 25^th (Tuesday) – Waikiki Aquarium, 5:30pm

August 16^th       (Wednesday) – room 118

September 13^th  (Wednesday)

October 18^th      (Wednesday)

November 8^th   (Wednesday)

December 13^th (Wednesday)

II.         ADMINISTRATIVE BUSINESS

A.     Ramsay Taum – Volunteer Coordinator’s report

1.      Community Needs Assessment Survey (update) – Surveys were mailed to 160 agencies, organizations, and individuals currently on KBAC’s mailing list to solicit the following information: 

a.       update current mailing and contact information

b.      determine who is engaged in water quality monitoring in Ko’olaupoko

c.       identify studies, reports and projects on water quality in Ko’olaupoko

d.      better understand who relies on volunteers

e.       better understand what kinds of services, supports and needs

f.        identify potential partnerships/collaboration opportunities

2.      Round Table Discussions – formal round table discussion with respondents and interested groups, agencies and individuals are being planned for the last two weeks in August and are subject to quality and quantity of responses.  Informal meetings and discussions have been completed or are on-going with several groups and individuals.

3.      Ko’olaupoko Resource Guide (update) – The purpose is to provide a community/environmental resource guide.

a.       It was suggested that Susan Miller’s Watershed Review Project Papers could be used as a cross-reference.

b.      Rushforth suggested that when creating a database we have it user friendly, not have it unique only to KBAC.

4.      DOH Grant/Contract – Per conversation with Randy Rush of DOH, the results of the Community Needs Assessment regarding existing and or completed studies done in Ko’olaupoko should meet the expectations of the grant.

a.       Taum  presented a tentative budget which included student manpower, cost of equipment and chemicals and recovery/recharge cost  for lab equipment repairs resulting from normal use. 

b.      Winn suggested putting out an RFP to sub the work out and have Taum oversee it.

5.      Water Sampling Project Proposed – Propose that KBAC authorize a 12-month water-sampling project to address “water testing” expectation expressed in the Consent Decree. 

a.       Would like feedback from the community to see if there is something that KBAC can assist with.

b.      Propose contracting student interns and engage volunteer support of scientific staff at HPU due to availability of a laboratory from HPU and also offer this to other groups as well.

c.       Suggestion:  Contact Donna Ashizawa concerning school/volunteer contacts and also Dave Krupp of WCC.

d.      Harris mentioned that it would be interesting to match sites with Dr. Max Alam’s sites to compare results.

e.       The board needs to set up a criteria for selecting the groups for this project.

6.      Equipment and software updates:

A request was made by Taum to upgrade the GPS Trimble (Pathfinder Software) and GIS software (ArcView 3.2) at an approximate cost of $955 + shipping.  The request was unanimously approved.

B.     Appreciation

Chair Heckman thanked Executive Director Sarah Young and Past Chair Toby Rushforth for doing an excellent job during their tenure.

C.     Strategic Plan and Organizational Infrastructure

The draft Strategic Plan was reviewed with changes made by the members.  Due to time constraints, the review of both documents will continue at the next meeting.

III.       EXECUTIVE SESSION

A.     501(c)(3)

Rushforth made a motion to have KBAC undertake the process of acquiring its own non-profit status.  The board, by a unanimous decision, voted to proceed with acquiring its own non-profit status.

B.     Director Position

It was decided that Judy would e-mail the ad that was used in hiring Sarah for the Director position.  Members would provide input and changes would be made before the ad goes out to the newspapers.

IV.        ADJOURNMENT

 The meeting was adjourned by Acting Chair Mark Heckman at 10:20 pm.